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For Grantees

Reporting on Grant Activities

Final reports are due three months after the project ending date. Grantees must submit two final reports (one prepared by the artist and one by the organization), describing the project and how they used the grant funds. In addition, final reports should include documentation of the finished project through video, audio, websites, publications, or other appropriate media.

Both artists and organizations can submit their reports online (see below).

Organizational Final Reports

Part One: Project Summary
  • Tell us about the finished work (its size, medium, duration, mode of presentation). Was it similar to what you imagined in your original proposal, or did it develop in unexpected ways?
  • Tell us about your collaboration with the artist.  Who took responsibility for which tasks (i.e. logistics, audience development, public relations, securing permits, etc.)?  Was that clear and manageable?  Did unexpected issues arise?  What was the most difficult aspect of the collaboration?
  • How did you reach audiences and/or engage participants in this project?  If possible, tell us how many people were involved at different stages.  Were these new constituents or audiences for your organization?   Will any of these relationships continue in one form or another?
  • What meant the most to you about this project?
  • Did the project attract press attention?  (Please enclose copies of print media coverage.)
  • If you were to take on a similar project in the future, what would you do differently?
  • Is there anything else you would like us to know about your project or your experience with the Creative Work Fund?
Part Two: Budget Report
Please attach a summary of sources of the total actual income and expenses for the project. In addition, please tell us:

  • Did the Creative Work Fund cover the full cost of the project? If not, were you able to attract additional funding?
  • Did you encounter unanticipated expenses?
  • How much were you able to pay the artist or artists?
  • Did any sellable products come out of the project? How much have you earned from these to date? Do you anticipate future income from these products?
Submit Report
Submit your report online through our grantseeker portal at the Walter & Elise Haas Fund. You will need log in credentials to access the report form, which you can request at the portal.

Lead Artist Final Reports

Project Summary
  • Tell us about the finished work (its form, size, medium, duration, mode of presentation).  Was it similar to what you imagined in your original proposal, or did it develop in unexpected ways?
  • Tell us about your collaboration with the organization.  Who did what?  Was that division of duties clear and manageable? What was most challenging about the collaboration?
  • Did you experiment with new approaches and/or materials because of the nature of this project?  How was it similar to or unlike past works you have made?
  • Did you encounter unanticipated expenses during the project?  What were they and how did you cover them?
  • How were you paid?  (Up front?  Monthly?  Quarterly?  Upon completion of the work?)
  • If you were to embark on a similar project in the future, what would you do differently?
  • What was most significant about the project for you?
  • Is there anything else you would like to tell the Creative Work Fund about this project?
Submit Report
Submit your report online through our grantseeker portal at the Walter & Elise Haas Fund. You will need log in credentials to access the report form, which you can request at the portal.