Select Page

Letter of Inquiry

Wendeanne Ke'aka Stitt | Academy of Hawaiian Arts
Step One: Take the Eligibility Quiz & Receive Your Grantseeker Credentials

Days or weeks before beginning your letter of inquiry, both artists and organizations must first complete an eligibility quiz at the grantseeker portal.

If you are eligible to apply, you will receive your username and password via email from [email protected] within one or two business days. If you complete the quiz after hours or on weekends it may take longer to receive your login information. Thanks for your patience.

Be sure to check your spam and junk filters for this email and add the address to your address book to ensure delivery of future notifications.

Step Two: Log in to complete a Letter of Inquiry
  • Log in to the grantseeker portal and select “Requests in Progress”.
  • Select your new request from the list and click “Edit”
  • Confirm identifying information about the collaborating lead artist and nonprofit partners.
  • Write a letter of inquiry up to 10,500 characters (including spaces) per the guidelines below. Though we call it a letter, in fact it’s a narrative discussion of your project idea. Don’t worry about including an inside address or salutation.
  • Provide a summary project budget in the form provided.
  • Optionally, upload a two-page maximum, PDF-formatted resume or vita for your lead artist.
  • You may save your work in the grantseeker portal and return to it.
What to include in a Letter of Inquiry

A narrative, no longer than three pages of 12pt Times Roman type (roughly 1600 words or 11,000 characters including spaces), that includes

  • Project description including information about how you will collaborate
  • Description of the organization
  • Information demonstrating the range and quality of the artist’s work
  • Description of how the artist’s work relates to this project. If you believe it would be helpful to the reviewers, include information about the tradition or discipline in which the artist is working
  • Rationale for the collaboration between the artist and organization and a brief explanation of why the project is appropriate now
  • Discussion of how the work will reach audiences

A summary budget (submitted via our online form) that includes

  • Major sources of income (pending and committed)
  • Major categories of expenses

The budget must demonstrate that project partners are planning to spend two-thirds of the funds on artists’ fees and artists’ direct expenses. Use the notes area to provide any clarifying information.

Lead Artist resume or CV
(no more than two pages in length)

What to leave out of a Letter of Inquiry

Please do not upload manuscripts, music files, or other documentation. Please do not cut and paste illustrations or Web links into the body of your narrative.

The criteria for evaluating a Letter of Inquiry

The letter of inquiry screening and proposal award decisions will be based on:

  • Evidence of the range and quality of the artist’s work
  • Evidence that the project is an authentic collaboration between the artist and the organization
  • Evidence that the project stretches organizational thinking and artistic imagination
  • Demonstrated capability of the organization in its field
  • Evidence of fiscal responsibility and sound organizational management
Step Three: Submit

When all parties (artist, organization, and fiscal sponsor, if used) have checked their appropriate approval box to show they agree to submit the letter, click Submit.

Letters of inquiry are due by 5 p.m. Pacific Standard Time, Friday, January 22, 2020.
Please sign up to receive announcements about future deadlines.

You can be confident your submission has been received upon receipt of a confirmation email.
Save this email for your records.
Call 415-402-2793 if it is not received.

Please Note

The grantseeker portal for Creative Work Fund letters of inquiry is hosted by the Walter & Elise Haas Fund.

Mind That Server

We strongly encourage applicants using our online system to submit earlier than the 5 pm deadline to avoid submission delays or failures due to increased system activity.