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Letter of Inquiry

Wendeanne Ke'aka Stitt | Academy of Hawaiian Arts
Step One: Take the Eligibility Quiz & Receive Your Grantseeker Credentials

Days or weeks before beginning your letter of inquiry, both artists and organizations must first complete an eligibility quiz at the grantseeker portal.

If you are eligible to apply, you will receive your username and password via email from [email protected] within one or two business days. If you complete the quiz after hours or on weekends it may take longer to receive your login information. Thanks for your patience.

Be sure to check your spam and junk filters for this email and add the address to your address book to ensure delivery of future notifications.

Step Two: Review the Guidelines and the Letter of Inquiry Questions

We understand grantseekers need to use many different online portals hosted by many different grantmakers. To help connect the Creative Work Fund’s requirements to your process, download the guidelines (in PDF format) and this sample letter of inquiry to see what questions you’ll be asked to answer.

Step Three: Log in to complete a Letter of Inquiry
  • Log in to the grantseeker portal and select “Requests in Progress”.
  • Select your new request from the list and click “Edit”
  • Confirm identifying information about the collaborating lead artist and nonprofit partners.
  • Upload a two-page maximum, PDF-formatted resume or vita for your lead artist.
  • Write a brief narrative per the guidelines below.
  • Provide a summary project budget in the form provided.
  • You may save your work in the grantseeker portal and return to it.
What to include in a Letter of Inquiry

Because you’ve already written a brief description and summarized the project in the online form, the letter of inquiry narrative is brief. Preparing two to three pages of 12-point type on a page with 1” margin all around is an excellent guideline. Include

  • A description of how the artist’s work relates to this project and some information about the range and quality of the artist’s work.
  • A description of the collaborating organization
  • The rationale for the collaboration between the artist and organization, and a brief explanation of why the project is appropriate now. Touch on how artist and organization will collaborate.
  • Brief information about how the work will reach audiences

A summary budget (submitted via our online form) that includes

  • Major sources of income (pending and committed)
  • Major categories of expenses

The budget must demonstrate that project partners are planning to spend two-thirds of the funds on artists’ fees and artists’ direct expenses. Use the notes area to provide any clarifying information.

What to leave out of a Letter of Inquiry

Please do not upload imagery, manuscripts, audio / video files, or other documentation.

Please do not embed imagery or Web links into the body of your narrative.

The criteria for evaluating a Letter of Inquiry

The letter of inquiry screening and proposal award decisions will be based on:

  • Evidence of the range and quality of the artist’s work
  • Evidence that the project is an authentic collaboration between the artist and the organization
  • Evidence that the project stretches organizational thinking and artistic imagination
  • Demonstrated capability of the organization in its field
  • Evidence of fiscal responsibility and sound organizational management
Step Four: Submit

When all parties (artist, organization, and fiscal sponsor, if used) have checked their appropriate approval box to show they agree to submit the letter, click Submit.

Letters of inquiry are due Wednesday, May 18, 2022.
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You can be confident your submission has been received upon receipt of a confirmation email.
Save this email for your records.
Call 415-402-2793 if it is not received.

Please Note

The grantseeker portal for Creative Work Fund letters of inquiry is hosted by the Walter & Elise Haas Fund.

Mind That Server

We strongly encourage applicants using our online system to submit earlier than the deadline to avoid submission delays or failures due to increased system activity.