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Documentation Grants

Nimely Napla | Diamano Coura West African Dance Company | Photo: RJ Muna

Applicants invited to make full proposals to the 2021 Creative Work Fund are eligible to apply for a $500 Documentation Grant to document samples of the lead artist’s work.  The application is due by 5 pm (PDT) on May 14, 2021.  
(This application is not open to general grantseekers.)

If awarded, funds go to the 501(c)(3) nonprofit organization that is collaborating with the artist or to the project’s fiscal sponsor if one is used. Grant funds are not paid directly to the artist. Funds must be used to create documentation to accompany a full proposal to the Creative Work Fund, due June 11, 2021.

Good uses of the Documentation Grant are to record, photograph, compile, digitize, or edit samples of the applicant artist’s work created within the last five years. Interviews about past work or pitches advocating for the Creative Work Fund project idea are inappropriate. If you receive a documentation grant, the documentation you create for your full proposal must be no longer than 10 minutes or 20 images.

Application Instructions

  1. Navigate to our grantseeker portal at
  2. Log in with your assigned username and password to access the application. You can recover your credentials by visiting
  3. Find the application by clicking “Full Proposals Requested” on the left hand side, then clicking the “Arts Documentation” grant application that  displays in the list on the right.
  4. Click Edit to complete the application, including upload of a board roster for the collaborating organization, or collaboration’s fiscal sponsor. You may save and return to your work.
  5. When ready, click Submit.

    Documentation grant applications are due no later than Wednesday, May 14, 2021.
    The Creative Work Fund will be in touch with you to confirm your application’s eligibility and completeness.

Frequently Asked Questions

What sort of documentation do full proposals need?

Full proposals should include samples of relevant work, no more than 20 visual images or up to 10 minutes of recorded audio or other time-based work. Preferred documentation is accessible via web links. It also can be in the form of photographic images, CDs, or DVDs. The samples may be excerpts or highlights from larger, longer work samples.


If you already have ample documentation of your work for your full proposal, please do not feel obligated to apply for this small grant.


Complete the online form and upload a board list from the applying nonprofit, including board member names, titles and affiliations.

If your project is using a fiscal sponsor, the board list should come from the fiscal sponsor.


The documentation you create with this small grant and submit as samples with your full proposal will serve as your final report for your documentation grant.